Volunteer Swap
If you would like to switch, or you are unable to full-fill your current volunteer duty; complete this form and we will try to satisfy your request.
Please Note that not all requests can be accommodated.
If you have questions please contact the VP of Volunteers.
Volunteer Duty Online Signup will before the start of the season.
In order to select/manage your volunteer duties, go to the CALENDAR page.
Next, scroll down through the calendar to find the swim meets.
Look on the right-hand side; you will see oval, green 'OPEN' buttons.
Under that, click on 'Job Sign-Up'.
Some positions require training marked as (***Training Required***)
Get ahead of the Game... Click here for the WHALe Online Training Academy.
Select/edit your job(s).
ADDITIONAL INFORMATION
READY BENCH
The ready bench chairperson is responsible for contacting parent volunteers to serve in the ready bench area for each swim meet. Each age group has a designated ready bench volunteer. The ready bench volunteer for each particular age group organizes the seating (assists the swimmers in lining them up into the proper heats and lanes) of the swimmers and gets them to the ready bench area on time for their event. The chairman supplies heat sheets to all the ready bench volunteers before the start of the meet so they will have the seating information available to them.
JUDGES (***Training Required***)
The judges chairperson is responsible for providing a trained stroke judge, one trained touch/turn judge, a meet director, a scorekeeper, a starter and an announcer for each swim meet. This is needed for the safety and supervision of the swim meets.
STROKE JUDGE (***Training Required***)
This volunteer observes the swimmers within each heat of the meet to ensure that their strokes are legal according to WHALe swimming rules. If they see an infraction they immediately raise their hand and report to the Meet Director for the swimmer in question. Leniency in cases of “no harm” fouls or fouls among the ten and under age groups is encouraged. There are no disqualifications in the 6 and under and the 7 – 8 age groups, unless, in the opinion of the Stroke Judge or Meet Director, the swimmer has had an unfair advantage in swimming the wrong stroke.
TOUCH/TURN JUDGE (***Training Required***)
This volunteer shall be responsible for watching the stroke as they enter the turn; the turn itself, and as they exit the turn for the swimmers in their lane. They are also responsible for observing the finish touches and watch for false starts on the relay takeoffs. If they see any infraction they immediately raise their hand and report to the Meet Director for the swimmer in question.
CONSOLE OPERATOR (***Training Required***)
This individual is responsible for accurate scoring on WHALe approved score sheets. They can award individual awards and they transport all the scores to both coaches at the end of the meet. There is only one official scorer for each team.
STARTER – The starter signals the start of the heat using a starter mechanism.
ANNOUNCER – The announcer calls out the upcoming events to alert the children for their event. He/she also makes general announcements.
EVENT CARD CLERK – The event card clerk will be responsible for turning the event cards during the swim meet so that the ongoing events will be visible for all swimmers, parents and spectators. This person will work closely with the Announcer.
RIBBONS
These volunteers are responsible for managing ribbons earned during the meet. Once an event has been scored, stickers containing the swimmers' place and event information need to be attached to the appropriate ribbon. After the meet the Ribbon Chair organizes the ribbons and delivers them to practice to be collected by the athletes.
TIMERS
The timer's chairperson is responsible for providing timers, writers, runners, and time check clerks at each meet and at all time trials. The timers conduct a timing clinic to teach the volunteers on how to operate, read and record a time from a stopwatch. They must make sure that all watches are working properly at all times during usage. At the end of the season this chairperson provides the League Representative with a list of suggested timer’s for the Meet of Champions.